Archive for April 2014

FREEDOM!

Efficient
Our Document Management Software, CNG-SAFE is an “out-of-the-box” software package that improves operating efficiency by putting all your documents at your fingertips. CNG-SAFE includes template-based document capture and creation and robust retrieval capabilities including structural, keyword, and full-text search. CNG-SAFE allows you to store, manage and export documents in their native formats. CNG-SAFE includes powerful document workflow capabilities to allow you to route, track and manage documents throughout your operation based on your business rules and practices. Automating these processes in CNG-SAFE improves productivity and accountability by providing a management console to monitor and re-allocate items that are “in-process.” CNG-Forms can be used to replace paper forms to further improve data capture and reporting to enhance your business processes.
Secure
CNG-SAFE provides built-in Rights Management, Audit and Retention capabilities to allow you to control your valuable document assets. CNG-SAFE is a critical element in your HIPAA, SOX, FINRA, SEC or other compliance strategies. Configurable retention policy support within CNG-SAFE lets you make sure you meet your industries’ requirements for keeping certain types of documents.
Integrated
We understand your business is complex and you rely on more than one software product to do your job. CNG-SAFE provides a document management platform that can be integrated with accounting, CRM, practice management and other mission critical applications. This allows your employees to access documents that are stored in CNG-SAFE without switching back and forth between multiple programs. Integration also means elimination of costly and error-prone duplicate data entry. Integration makes CNG-SAFE the ideal document management platform for the small to medium sized enterprise.
Cost Effective
Cabinet NG customers typically report extremely favorable ROI results. Our full featured software can be configured out of the box by non-programmers to meet your specific requirements. That means your time to implement and go live is a matter of days, unlike many systems with similar capabilities.

How AccuImage integrates

Do you realize that the average office worker spends 25-30% of thier time chasing paperwork and documents? The primary reason organizations invest in Document Management Systems is that users are able to access all forms of digital content – images of paperwork, faxes, emails, MS Office documents, electronic documents, forms and more in seconds without leaving their seats! Many organizations have enabled copiers to scan and store images thinking that they have a “system” to manage their vital records. But where?

• Where are all of those images scanned by individuals today?
• Can your entire staff locate ALL of your mission critical documents in seconds?
• How are they filed?
• Who has access to them?
• Can they search for documents or images using key words?
• Are they secure and is your organization compliant?
• Have you been able to also store electronic documents, emails, faxes and more?

With a true Document Management System in place, mission critical documents and digital assets are secured; password protected and backed up within an Electronic Filing Cabinet.  No longer will documents be stored on individual user desktop computers but in a central repository, ready for access by the entire organization. Massive labor savings are accomplished with workflow.  It speeds business processes and manages the flow of tasks within your organization.  Work is pushed to workers for fulfillment and reporting is available so that management can review and manage the workflow items. In summary, the paper-less office brings numerous cost saving benefits to your organization.  From reducing task completion time lines to eliminating needless filing and retrieval labor waste, a Document Management System enables better control of your digital assets and affords you the benefits of at your fingertip access to mission critical documents. Contact us for more information and an analysis of your current document management situation.

Guide To Going Paperless

Streamline Processes to Reduce Costs 

We talk to people every day who have reached the realization that the time has come to “Go Paperless.” Maybe a document has been lost resulting in a financial loss, or file cabinets are taking over office space, or customers wait for call backs while customer service searches for documents, or people in branch offices have to send documents to the head office every day. Whatever the reason, and there are many more, business owners and managers are looking to get rid of operational bottlenecks caused by outdated methods of storing and retrieving documents. What seems on the surface to be a pretty simple concept – convert paper to images and keep them on the computer – can become a challenge without taking time to put together a plan. The purpose of this guide is to offer ideas for planning and executing this transition in a way that matches your company’s specific requirements and resources.

As you think about the documents you use to run your business, it is impossible not to think about the process each of those documents goes through in order to make things happen. Documents are created, routed, checked, approved, sometimes edited and filed at the end of the process. Most companies have proven processes in place. With a DMS, you can keep those same processes, but move them out of the in-basket and onto your PC. By processing documents electronically, using a DMS to automatically manage, track and report on these processes you have the ability to streamline operations and take better care of your customers.

Because your business is unique, there is no cookie cutter approach that we can give you to solve all of your document process challenges. Our goal is to help you better understand what can be done with DMS and point you in the right direction toward a successful implementation.

The purpose of this “Guide to Going Paperless” is to offer ideas for planning and executing this transition in a way that matches your company’s specific requirements and resources.  Here is the Table of Contents:

Introduction

• Chapter 1.  Document Management System Overview
• Chapter 2.  Scanning (Capture)
• Chapter 3.  Search – Structural, Keyword, Full Text
• Chapter 4.  Workflow and Business Process Improvement
• Chapter 5.  Planning and Executing your DMS Deployment